Level 3 Diploma in Oracle Aconex Professional Practice

1. Aconex Essentials and Project Environment : Introduces the Oracle Aconex interface, project environments, user responsibilities, project participation, navigation, access permissions and the importance of following established project information-management procedures.

2. Document Control and Revision Management : Develops skills in uploading, registering, updating, superseding and retrieving project documents while maintaining accurate document identifiers, revision histories and controlled information records.

3. Project Mail and Formal Communications : Covers creating, receiving, responding to and tracking project correspondence using appropriate mail types, recipients, references and communication records to support traceability and accountability.

4. Workflows and Document Approvals : Develops understanding of document review workflows, workflow stages, assigned reviewers, review comments, approval outcomes, deadlines and the monitoring of documents progressing through review processes.

5. Registers, Metadata and Transmittals : Examines document registers, metadata fields, document classification, search filters, transmittal preparation and distribution records to support accurate information retrieval and controlled document issue.

6. Project Coordination and Quality Records : Introduces the coordination of project documents with models, packages, field activities, supplier documentation and quality records, where these functions are enabled and available within the project environment.

7. Reporting, Handover and Project Closeout : Covers monitoring outstanding actions, reviewing document and workflow status, generating relevant reports, organising handover information, maintaining project records and supporting orderly project closeout and archiving.

• Develops structured knowledge of professional Oracle Aconex use.

• Strengthens document registration and revision-control practices.

• Improves handling of project mail and formal correspondence.

• Develops understanding of document review and approval workflows.

• Supports accurate document distribution and retrieval.

• Builds awareness of project records, quality documentation and reporting.

• Reinforces information traceability and procedural compliance.

• Supports further learning in document control, construction administration and digital project management.

• Provides an opportunity to demonstrate practical skills through simulated project activities.

This qualification is suitable for:

• Document controllers working in construction and engineering.

• Project administrators and project coordinators.

• Construction information-management assistants.

• Engineering and design coordination personnel.

• Site administration and project support staff.

• Quality documentation and compliance assistants.

• Contractors and consultants using Aconex for project collaboration.

• Learners preparing for roles involving digital construction documentation and project information management.

Assessment Format: Practical Aconex exercises, a written multiple-choice assessment and an integrated project assignment covering documents, communications, workflows and project records.

Total Questions: 40 Questions in the proposed written knowledge assessment, supplemented by practical tasks.

Passing Score: 60% in the written assessment, with satisfactory completion of all mandatory practical tasks and the integrated assignment.

Duration: 60 Minutes for the written assessment; practical and project assessments are scheduled separately.

Certification: Learners who meet all qualification requirements receive the HiQual UK Level 3 Diploma in Oracle Aconex Professional Practice.

To deliver this Qualification, HiQual UK Approved ATPs must demonstrate the capability to deliver, assess, and internally quality assure qualifications in line with recognised regulatory principles and the expectations of the Regulated Qualifications Framework (RQF).

Approved centres must operate effective systems to ensure the validity, reliability, fairness, consistency, and security of assessment.

1. Centre Recognition and Legal Compliance

Centres must be formally recognised by HiQual UK prior to the delivery or assessment of any qualification. To maintain recognition, centres must: Be a legally constituted organisation operating in compliance with applicable legislation and regulatory requirements. Demonstrate effective governance, management oversight, and clear lines of accountability. Comply with all HiQual UK policies, procedures, and conditions of centre recognition. Notify HiQual UK promptly of any material changes that may affect delivery, assessment, or internal quality assurance arrangements.

2. Resources, Facilities, and Learning Environment

Centres must ensure that sufficient and appropriate resources are in place to support learning and assessment. This includes: Learning environments appropriate to the mode of delivery, including classrooms and, where applicable, specialist or practical facilities. Access to learning and assessment resources that enable learners to meet qualification outcomes. Secure systems for managing learner data, assessment records, and certification claims. Arrangements that support equality of access and reasonable adjustments for learners where required.

3. Staff Competence and Occupational Expertise

Centres must ensure that all staff involved in delivery, assessment, and internal quality assurance are competent and suitably qualified. Centres must: Appoint tutors with appropriate subject knowledge, teaching competence, and relevant occupational or professional experience. Ensure assessors are trained and competent in applying HiQual UK assessment requirements and standards. Appoint a qualified Internal Quality Assurer (IQA) responsible for monitoring assessment practice and decisions. Maintain records of staff qualifications, experience, training, and continuing professional development (CPD).

4. Assessment Practice and Internal Quality Assurance (IQA)

Centres must operate robust internal quality assurance systems to ensure assessment integrity. Centres must: Ensure assessment is valid, fit for purpose, and conducted in line with HiQual UK requirements. Implement effective IQA procedures to monitor assessor performance and confirm the consistency of assessment decisions. Maintain accurate, complete, and auditable records of learner registration, assessment evidence, and outcomes. Carry out regular internal reviews and standardisation activities to support continuous improvement.

5. Integrity, Risk Management, and Malpractice

Centres must take appropriate measures to protect the integrity of assessment. Centres must: Maintain policies and procedures for the prevention, identification, and management of malpractice and maladministration. Ensure secure handling, storage, and retention of assessment materials and learner evidence. Report any suspected or confirmed malpractice to HiQual UK in accordance with published procedures.

6. Health, Safety, Safeguarding, and Learner Protection

Centres must provide a safe, inclusive, and supportive learning environment. Centres must: Comply with applicable health and safety and safeguarding legislation. Conduct risk assessments for learning activities, particularly where practical or technical work is involved. Maintain procedures to safeguard learner welfare and wellbeing.

7. Learner Information, Support, and Fair Treatment

Centres must ensure learners are informed, supported, and treated fairly. Centres must: Provide clear and accurate information on programme requirements, assessment methods, and certification. Ensure learners receive timely and constructive feedback on assessment outcomes. Operate transparent complaints and appeals procedures aligned with HiQual UK requirements. Manage learner information securely in compliance with data protection legislation.

Successful learners may progress to:

• Further HiQual UK qualifications in construction management, project administration, document control or digital construction.

• Advanced training in Oracle Aconex document management, workflows, project administration or other available Aconex functions.

• Further study in Building Information Modelling (BIM), construction information management and common data environment practices.

• Professional development in quality management, project controls, contract administration and construction documentation.

• Career development toward roles such as document controller, Aconex project user, project administrator, information-management assistant or construction coordination officer, subject to experience and employer requirements.